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Email Signatures

Email signatures function as your digital business card across campus and beyond.

We don’t recommend adding images (logos, your photo, etc.) in department signatures because they become attachments, and can get blocked by default. Below is the basic layout we recommend:


  • Name (First, Last)
  • Position / Title
  • Department
  • Stanford University

Recommended fonts for email signature are system fonts: Calibri or Arial


  • Pronouns
  • School / unit
  • Email
  • Phone number: cell, office fax (if relevant),
  • Website: department or school website
  • Social media accounts: department / unit
  • Address: location of office or mailing
  • Graduation year or degree (as ‘XX after your name)
  • Legal disclaimers


  • Images
  • Taglines / quotes
  • Personal accounts